Every record.
Controlled. Compliant.
AI-assisted.
IronClad RMS is the enterprise DMS + E-Sign platform built for audit-first organisations. Strict tenant isolation, AI-powered extraction, physical archiving, and electronic signatures — all in one.
Unified dashboard · files · boxes · scanning · compliance · AI assistant
Built for regulated industries
Two products · one platform
Document Management and Electronic Signing, together.
Subscribe to DMS, E-Sign, or both. Each product is enterprise-grade with full tenant isolation, audit logging, and RBAC. Bundle for 15% savings.
Document Management
Full lifecycle records management
File & box management
Physical + digital records in one system
OCR & scanning
TWAIN/WIA Bridge with auto extraction
AI extraction
Parties, dates, values, clauses at a glance
Chain of custody
Every move logged and tenant-scoped
Approval workflows
Role-based with SLAs and escalations
Physical archiving
Sealed, stored, destroyed with full trace
E-Sign
Electronic & digital signing
Electronic signatures
Multi-signer flows with custom fields
USB token signing
Hardware PKI certificates for digital signing
Verification portal
Public verify link for signed documents
Biometric witness
Witness declarations and device intelligence
Document sealing
PDF sealing with certificate chain
Audit trail
Every action timestamped and verifiable
AI capabilities
Documents that answer back.
Every AI feature is credit-metered and RBAC-enforced — no unbounded usage, no runaway costs. Tenant admins control who gets AI access and see per-user consumption in the billing dashboard.
Ask anything about your documents
RAG-powered AI answers grounded in document content. Ask about clauses, obligations, parties, or anything in a file. Context-aware, credit-metered, role-restricted.
Try it freeContract analysis
Structured extraction at a glance
AI extracts parties, dates, values, renewal terms, and key clauses. Review and edit before committing. Perfect for CLM workflows and due diligence.
- Parties and roles
- Dates and renewal terms
- Monetary values and obligations
Executive summary
AI-generated overview in seconds
Get a concise summary of any document. Key points, structure, and takeaways. Ideal for quick reviews, onboarding, and sharing with stakeholders.
- Concise key points
- Document structure overview
- Shareable with team
Insights
Key takeaways and action items
AI distills documents into actionable insights — bullet points, key takeaways, and recommendations for reports and briefings.
Sign with confidence.
Verify with certainty.
From simple electronic signatures to PKI-based digital certificates with USB hardware tokens. Biometric witness declarations, document sealing, and a public verification portal — built for regulated enterprises.
Signature
Alex Chen
Signers (2)
Alex Chen
Signed · Jan 15, 2025
Jordan Kim
Waiting to sign
CN=Alex Chen · OU=Acme Corp
Expires Dec 2026 · SHA-256
Electronic signatures
Multi-signer flows with custom field placement — initials, dates, text, checkboxes. Define signing order and send automated reminders.
USB token signing
Hardware PKI certificates via USB tokens for legally binding digital signatures. Certificate chain embedded in sealed PDF.
Verification portal
Every signed document gets a public verify link. Anyone can confirm authenticity without an account — no barriers.
How signing works — 5 steps
Upload document
Upload or select any PDF from the DMS
Add signers
Assign signers, witnesses, and order of signing
Place fields
Drag signature, date, and custom fields
Sign with certificate
USB token, biometric, or electronic signature
Sealed & verified
PDF sealed, audit trail locked, verify link generated
Biometric witness
Witness declarations with device intelligence and IP verification.
Document sealing
PDF sealed with full certificate chain — tamper-evident and verifiable.
Audit trail
Every view, sign, and change timestamped and permanently locked.
Core capabilities
Built for compliance, audit, and scale.
Every feature is designed for regulated industries — legal, healthcare, financial services, and government. Enterprise-grade from day one; no add-ons or professional services required.
Chain of custody
Every file move, scan, and workflow logged and tenant-scoped. Full audit trail for compliance and legal discovery.
AI with guardrails
Summaries, extraction, RAG search. Credit-metered and RBAC-enforced. No unbounded usage or runaway costs.
Tenant isolation
Single database, strict tenant_id on every record. No cross-tenant access, shared storage, or shared indexes.
Physical archiving
Box management, capacity tracking, retrieval requests. Sealed, stored, and destroyed with full traceability.
Workflows & CLM
Role-based approvals, SLAs, and escalations. Contract lifecycle with AI extraction and renewal alerts.
White-label ready
Custom domains, branded emails, and per-tenant branding. Reseller and enterprise deployment modes built-in.
Scanner Bridge
Electron desktop app connects TWAIN/WIA scanners. Capture from physical devices, OCR runs automatically.
SOC 2 architecture
Audit logging, tenant isolation, RBAC, and encryption designed for enterprise compliance from day one.
Analytics & SLAs
Tenant-scoped dashboards, SLA tracking, compliance alerts, and activity reports for stakeholders.
How it works
From scan to archive in minutes.
Upload or scan documents, assign them to boxes and folders, run AI extraction, and track every change. Full chain of custody for audits and compliance. Scanner Bridge supports TWAIN and WIA devices.
Ingest
Upload files or use Scanner Bridge to capture from physical devices. OCR and metadata extraction run automatically.
Organize
Assign to boxes, folders, and clients. Tag, classify, and route with workflows. AI assists with extraction and risk scoring.
Archive
Store physically or digitally. Track retrieval requests, retention, and destruction. Full audit trail for every action.
Why IronClad
The only platform that does it all.
DocuSign only signs. Laserfiche only manages. SharePoint only stores. M-Sign Cpopay, Adobe Sign, and regional players like Beyon and Malomatia focus on signing or limited DMS. IronClad RMS is the only platform that combines document management, electronic signing, AI analysis, physical archiving, and chain of custody in one enterprise product — for global and Middle East markets alike.
| Feature | IronCladRMS | DocuSign | Laserfiche | SharePoint | M-Sign Cpopay | Adobe Sign | Zoho Sign | Namirial | Beyon | Malomatia |
|---|---|---|---|---|---|---|---|---|---|---|
| Document Management | Partial | Partial | ||||||||
| Electronic Signing | Partial | Partial | ||||||||
| AI Document Analysis | Partial | Partial | ||||||||
| Physical Archiving | ||||||||||
| Chain of Custody | Partial | Partial | Partial | |||||||
| Multi-tenant Isolation | Partial | Partial | Partial | Partial | ||||||
| White-label / Reseller | Partial | |||||||||
| Scanner Bridge (TWAIN/WIA) | Partial | |||||||||
| USB Token Signing (PKI) | Partial | Partial | ||||||||
| Credit-based AI metering | ||||||||||
| Full audit trail | Partial | Partial | Partial | Partial | Partial | Partial | Partial |
White-label ready
Resell or deploy under your own brand with full customisation.
Physical archiving
Unique: box management, warehouse, retrieval, and destruction with full trace.
Multi-tenant SaaS
Strict isolation per tenant — SOC 2 ready architecture from day one.
AI at every layer
Credit-metered AI chat, extraction, search, and risk — all RBAC-enforced.
Pricing
Simple, transparent pricing.
Subscribe to DMS, E-Sign, or bundle both for 15% savings. Enterprise-ready from day one. All plans include multi-tenant isolation, full audit logs, RBAC, and Scanner Bridge.
Starter Bundle
Up to 10 users
50 GB storage
1,500 AI credits / month
Growth Bundle
Up to 50 users
200 GB storage
6,000 AI credits / month
Enterprise
Up to 500+ users
2 TB+ storage
25,000+ AI credits / month
Enterprise deployment
Custom domains, SSO, on-prem, reseller mode, dedicated support, and volume pricing.
Get started today
Ready to take control of your records?
Join regulated organisations that trust IronClad RMS for their document management, compliance, and electronic signing needs. No setup fees. Cancel anytime.